Secure document storage is essential for anyone who has papers cannot afford to lose. There are a variety of ways to safeguard sensitive information from environmental damage. Some of the most commonly used methods are digital and physical storage.
A majority of people will keep their most important papers in a filing cabinet at home or a locked box at home. A small safe with a lock can offer extra protection to the most important documents like birth and marriage certificates passports, Social Security cards, house deeds and insurance policies. These safes can stand up to extreme temperatures, as well as fire damage. These safes are typically equipped with locks of premium quality that is able to be able to withstand being pulled or smashed. Some safes have a unique design that encases the interior to keep heat from damaging papers.
Many people prefer to go digital and create secure folders in their laptop or external drive. This can reduce clutter and make it easier to access. It also comes with an added benefit that the file is encrypted and you can track who has viewed it. Digital storage is more reliable and cost-effective than paper.
For those who want an extra layer of safety It is a good idea to store documents in protective sleeves or containers made from the archival material. These materials are lignin-free, which helps them last longer. You can also keep your papers in the refrigerator or freezer to shield them from heat and moisture.
