A board room meeting is a formal gathering of the company’s leadership with a focus on governance, oversight, and decision-making. The meetings can be scheduled regularly (such as monthly or quarterly) or in ad-hoc fashion, according to the urgency of the matter.
A well-organized agenda is the key to the flow of meetings in the boardroom and ensures that all important issues are addressed within the time limit. It’s also crucial to keep meeting minutes brief and clear, so that any board member can review them later or pass on to other stakeholders.
The most productive meetings finish with a plan that includes following-up actions and tasks for the board during meetings. Boardable’s Minutes Maker features allow you to quickly draft minutes of board meetings and publish them for distribution, while the Task Manager allows you to assign specific tasks to each of the board members. Ensure that attendees are aware of their duties and responsibilities, by distributing minutes quickly, ideally within a week after your next meeting.
It is essential to create an environment of respect and collaboration. Encourage different viewpoints and use the communication tools of the board portal to promote active listening.
Additionally, it’s beneficial to hold informal meetings outside of the boardroom to encourage the spirit of camaraderie and to encourage more natural conversation during your formal meetings. This is especially beneficial in the event that your company has global reach. You can also bring the board into operational locations to observe how things get executed at the ground. This will help the board become more involved in the business and also improve the bottom line.
