The way you manage the work of your business can make or break a business’s productivity. Disorganization can lead you to lose production, missed deadlines and missed growth opportunities, as well as burnout among employees.
The best way to organize yourself is to establish an information hub and set up processes. It is easier to work as a group when you have one point of reference for all tasks. It also lets you keep track of the progress and give transparency to your stakeholders. For instance, if have a project deliverable such as blog posts that need to be written, edited and designed by three people, the best approach is to break down each element of the deliverable into small tasks that can be assigned to different team members. You can then keep everyone on track and monitor the progress each day.
To-do lists and workflow software are also ways to stay on top of things. They can be used to track everything from tasks to sending email notifications to team member when their tasks are due. Utilizing these tools helps reduce the amount of time employees have to work about work (like looking for tasks, following up and switching between apps). They are able to focus more on planning and skilled work.
A good organizational system also reduces the risk of burnout by making it easier to manage the workload. When every task is assigned a purpose, a responsible owner, and a deadline it reduces stress levels, which can lead people to make hasty choices or overexert themselves and eventually, burnout.
